Ledger Temple recognizes the fundamental right of our enterprise clients and individual directors to have their personal information erased once the intended consulting purpose has been satisfied, subject to statutory retention mandates under Indian corporate and taxation law.
01. Data Retention Schedules
We do not retain sensitive personal data beyond the period necessary to execute professional services or comply with statutory audit rules:
- KYC & Identity Verification Records (PAN, Masked Aadhaar, Passports): Retained for the duration of the filing engagement and archived securely for up to 5 years following completion in compliance with Anti-Money Laundering (PMLA) regulations.
- Statutory Corporate Books & MCA Filings: Under Section 128 of the Companies Act, 2013, books of accounts, vouchers, and annual returns must be preserved by corporate entities for a minimum period of 8 preceding financial years.
- Consulting Drafts & Unfiled Notes: Non-statutory preliminary worksheets and drafts are automatically purged after 180 days of docket closure.
02. Scope of Deletable Information
Upon receipt of a verified erasure request, Ledger Temple will permanently delete:
- Stored scanned copies of director identity proofs (Aadhaar, Passport, Voter ID) from active server disks.
- Bank account statements, utility bill proofs of address, and residential leases provided for registered office verification.
- Digital portal user profiles, login session histories, and contact records.
Regulatory Exception: Ledger Temple cannot delete official records, incorporation forms, or trademark documents that have already been submitted to and published within the public gazette or government registers (such as MCA21, IPIndia Trade Marks Journal, or GSTN Portal), as those registries are maintained by the Government of India.
03. Cryptographic Sanitization & Deletion Method
When a data deletion request is processed:
- Cloud Object Stores: Files in encrypted storage vaults are immediately unlinked and securely overwritten following DoD 5220.22-M sanitation standards.
- Relational Databases: Identifying metadata is permanently purged or anonymized via irreversible cryptographic hashing.
- Off-Site Backups: Backup archives are recycled and purged within standard 30-day rotation cycles.
04. How to Request Data Erasure
To submit a formal deletion request, follow these steps:
- Send an email from your registered account email to privacy@ledgertemple.com with the subject line "Data Erasure Request — [Your Legal Name / Company]".
- Specify the category of data you wish deleted (e.g., "Delete all uploaded address proofs and passport copies").
- Our Data Protection Officer will verify your identity via two-factor confirmation to prevent fraudulent deletion attempts.
Data Privacy Officer
Completion Timeframe
Requests are confirmed within 72 hours, with full technical erasure completed within 30 calendar days.